View Material Request

This page allows you to view the items requested for issue through the material request transaction. Tell me more

Select the “View Material Request” link at the top of the “Select MR” page.

The “View Material Request” page appears.

The system displays the following:

Workflow Status

The status of the document as per Workflow Applicability. The Workflow status will be visible only if "Workflow Applicability" for the transaction is set to Yes in Company Parameter Setup component. In addition, Workflow status will not be visible if the application status and Workflow status are the same.

Status	The status of the material request transaction. The Material Request transaction can be in any one of the following statuses, “Levels of Authorization applicable for the material request”, “Draft”, “Authorized”, “Short Close”, “Deleted”, “Returned” or “Active” statuses.
Transaction No.	The unique number identifying the material request transaction (Alphanumeric, 18).
Transaction Date	The date on which the transaction took place.
Material Request Type	Specifies the type of material request depending on whether the request for items is from a capitalized warehouse or not. The system checks whether the warehouse code specified is a “Capital” warehouse. If so, the system displays the Material Request type as “Capital”. Else, the system displays the Material Request type as “General”.
Warehouse Code	The unique code of the warehouse from which the item is issued.
Warehouse Desc.	A textual description of the warehouse.
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Need Date	The date on which the items will be required for consumption in maintenance activities.
Ref. Doc. Type	The type of reference document. The system displays one of the following options, “Sales Order”, “Work Order”, “Production Order” or “None”. If the Material Request is created without a reference document, the ref. doc. type option is displayed as “None”.
Ref. Doc. No.	The number identifying the reference document based on which material request of the item is being made. If ref. doc. type is displayed as work order, production order or sales order, then ref. doc. no. will not be left blank.
Posting FB	The finance book that is debited for the issue of items.
Requester	The unique code identifying the employee who belongs to the cost center, which has requested for the issue of items from the warehouse. The employee number should already have been defined in the “Create Employee File” activity of the “Employee Information “component. The requester must exist in the login OU.
Requester Name	The name of the employee in the cost center, who raises the material request for issue of items. The system retrieves the employee name for the corresponding employee code that has been entered.
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Requester Department	The name of the department to which the employee belongs.
Issue Tolerance (+%)	The maximum excess quantity in percentage, which can be issued in comparison to the quantity requested for issue from the warehouse.
Proposal No.	The number identifying the proposal.
Supplier Code	The unique code identifying the supplier.
Supplier Name	The name of the supplier.

The system displays the following in the “Reason for Return” group box:

Reason Code	A unique code identifying the reason for not authorizing the material request transaction.
Reason Desc.	The textual description of the reason. The system retrieves the description from the “Classes” component for the corresponding remark code.
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The system displays the following in the “Reason for Short Close” group box:

Reason Code	A unique code identifying the reason for short closing the material request transaction.
Reason Desc.	The textual description of the reason. The system retrieves the description from the “Classes” component for the corresponding remark code.
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The system displays the following in the “Project Details” group box:

Project Code	The code identifying the project for which the material request has been made.
Project Description	The description of the project.
Created at OU	The OU where the project was created.

The system displays the following in the “Item Information” multiline:

Line No.	The line number corresponding to the item code. The system generates this number sequentially for each line containing an item code during the creation of the material request.
Item Code	The unique code identifying the item.
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Variant Code	Variant code of the item.
Item Variant Desc.	A textual description of the item variant.
Transaction UOM	The unit of measurement of the item requested for issue from the warehouse.
Required Qty.	The number of units of the item that is requested for issue.
Authorized Qty.	The total quantity of stock authorized for issue from the warehouse to the requesting cost centers.
Issued Qty.	The total quantity of stock that has been issued to the requesting cost centers. The system retrieves this value from the “Inventory Issue” transaction depending on the amount of stock that has been issued to the various consumption points.
Stock Status	The stock status of the item to be issued through the material request transaction.
Need Date	The date on which the items are needed for execution of maintenance activities.
Usage For A/C Code	The account code to be credited for the value of the item issued through the material request transaction. The system sets the default as Blank.
Usage For CC	The cost center for the material request transaction. The system sets the default as Blank.
Allocation Method	The method of allocation of an item from the warehouse when the request for issue is raised. The system displays one of the following options, “Max-zone bin”, “Min-zone bin”, “Zone-bin priority”, “Expiry date”, “LIFO”, “FIFO” or “Manual”. The system sets the default setting as None
Lot No.	The unique number identifying the lot in the warehouse.
Sub Lot No.	The number identifying the sub-lot under the lot.
Starting Serial No.	The starting serial number of the item that is to be to be issued.
Ending Serial No.	The ending serial number of the item that is to be to be issued.
Remark Code	A unique code identifying the remark to be included as a comment (Alphanumeric, 6). This code must have been defined in the “Classes” component and must be in “Active” status.
Remark Desc.	A textual description of the remark.
Kit Code	A unique code identifying the kit. The system displays the kit code that is in “Active” status.

Check the “Select” column in the multiline to select the transaction for viewing financial information and viewing notes

Click the “Print” pushbutton to print the material request transaction.

The system displays the following:

Created By	The login id of the person who created the material request transaction.
Created Date	The date on which the material request transaction is created.
Last Modified By	The name of the person who last modified the material request.
Last Modified Date	The date on which the material request was last modified.

To proceed, carry out the following

Select “Financial Information” link at the bottom of the page to view the financial information for the material request transaction.
Select the "View Fin. Posting Details" link at the bottom of the page to view the accounting information of transactions.
Select “Disposition of Review” link at the bottom of the page to view the dispositional review for the material request transaction.

Select “Attach Notes” link at the bottom of the page to view notes for the material request transaction.

View Material Request – An Overview

The material request can be raised to request for material based on a reference document such as a work order, production order or sale order. Requests can be also recorded without a base document. Requests from multiple stores can be combined into a single material request against which an issue can be made. Transactions in “Levels of Authorization applicable for the material request”, “Draft”, “Authorized”, “Short Close”, “Deleted”, “Returned” and “Active” statuses can be viewed.

Only items in stock statuses that are defined for the “Material Request” transaction type can be requested for issue. Also, only Items in “Active” status can be requested. If the item is a part of the kit, then the item type must be allowed in the specific warehouse and the item code must be in “Active” status. All item types except non-stockable items such as “Model”, “Service”, “Kit”, “Sundry” and “Capital” item types can be requested for issue. The allocation methods supported in this page are Min-zone bin, Max-zone bin, Zone-bin priority, Expiry date, LIFO, FIFO and Manual.

If the Material Request type is “Capital”, then items in consignment stock status will not be allowed for issue. The creation of the material request will post a planned entry in the issue column of the disposition. Material reserved in a particular warehouse must be issued from the same warehouse if the material planning is disposition. In the case of other types of planning such as min-max, reservation of stock is not possible. You can view the allocation method when there is no plan or firm demand. Allocation can be made only on the current physical stock and not on the material that is expected. The difference between allocation and reservation is that to perform allocation, items must be physically available at the stocking points.