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This page allows you to select a transaction for which you wish to authorize the material request information. You can directly enter the transaction number if you know the exact value or you can carry out a search using the transaction details, Material Request details, item details and warehouse details. Based on the specified search criteria, the system displays the transaction details, warehouse code and item details in the “Search Results” multiline. Only transactions in “Active” status can be authorized. .
Select the “Authorize Material Request” link under the “Material Request” business component
The “Select MR” page appears.
Enter the following fields:
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Transaction No. |
A unique number identifying the material request transaction. The transaction number must exist in the login OU for the Material Request. |
Note: If the authorization profile is applicable for the material request, then the system checks the “Work Flow” component to determine if the document value is between the authorization limits (both upper and lower limits inclusive) set for the login ID.
Select the “Authorize Material Request” link provided alongside the “Transaction No.” field to authorize the details of the material request transaction.
Enter the following in the “Search Criteria” group box to search for the material request transaction:
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Transaction No. From |
The transaction number from which you wish to view the transaction details (Alphanumeric, 18). |
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Transaction No. To |
The transaction number till which you wish to view the transaction details (Alphanumeric, 18). |
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Transaction Date From |
The date of the transaction from which you wish to view the transaction details (Date Format). |
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Transaction Date To |
The date of the transaction till which you wish to view the transaction details (Date Format). |
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Material Request Type |
The type of material request depending on whether it has been created for a capital or non-capital warehouse. The system displays the options, “General”, “Capital” and “Blank”. The system sets this field blank by default. |
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Item Code |
A unique code identifying the item (Alphanumeric, 32). |
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Variant Code |
Variant code of the item (Alphanumeric, 4). |
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Item Variant Desc. |
The description of the item variant (Alphanumeric, 150). |
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Warehouse Code |
A code identifying the warehouse (Alphanumeric, 10). |
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Material Request Status |
Use the drop-down list box to select the status of the material request transaction. The system displays the following options, “Active” and all levels of authorization set for the login ID of the user (All levels less than and equal to level of the login ID). The system retrieves the authorization levels from the “Work Flow” component. |
Click the “Search” pushbutton to display the search results.
The system displays the following in the “Search Result” multiline based on the specified search criteria:
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Transaction No. |
A number identifying the material request transaction. |
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Status |
The status of the material request transaction. |
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Warehouse Code |
The code identifying the warehouse. |
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Transaction Date |
The date on which the transaction took place. |
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Item Code |
A unique code identifying the item. |
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Variant Code |
Variant code of the item. |
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Item Variant Desc. |
The description of the item variant. |
Check the “Select” column in the multiline and select the “Authorize Material Request” link to authorize the material request transaction details.
Click the “Authorize Material Request(s)” pushbutton to authorize the material request transaction
The system displays a success message. The system sets the status of the transaction as “Authorized” if no analysis/sub analysis code is applicable.
The system sets the status of the transaction as “Authorized” if the parameter “Analysis/Sub Analysis code Applicable” is set “Yes” and account code is having only one analysis/sub analysis code mapped to it. Else, the system sets the status as “Draft”.
The system checks the value of the system parameter “Authorization Profile required for Material Request”. This check is performed only for Material Requests of “General” type. If it is set as “No”, the system checks whether the login ID of the user possesses the permission for authorization.
